This blog will detail our file organisation strategies. This blog is written by Aurel
For our file organisation, Cheryl created a Google Drive folder to upload our files in.
Advantages:
- Can be accessed by any team member anywhere
- Has a folder feature
- Good for keeping track as we know the dates the files were uploaded
- Any team member can upload the files on their own
Disadvantages:
- Needs internet connection to be accessed
- Files may take long to upload/download
- If any files get accidentally deleted, team members cannot access them anymore
- We still need to transfer files from the camera which takes more time
Organisation System
As for our organisation system, we decided to use folders to compile and categorise our files
Additionally, we created more folders inside our behind the scenes and filming vids folders to be able to further categorise our work into specific dates or scenes
Advantages:
- Creates easy access since it lets us find all the files we may need for a specific task
- Easy navigation
Disadvantages:
- Risky since if a folder gets accidentally deleted, all the files in it get deleted too
- Does not help us know which shot/clip is the specific one we are looking for
Benefits of file organisation:
- For me, file organisation has allowed me to easily locate the files I need
- It is a lot more convenient than having each member send the files individually each time our shots/clips are needed
- Since any team member can access it at any time, it will allow others to check if our shots/clips are good quality
Self-reflection:
I think this file organisation method with google drive was the best move for our group. Everyone was familiar with the way google drive worked so there was zero confusion on how to use it/our organisaton system. It was efficient and worked. Personally, this file organisation was extremely helpful to when I was editing as the group of files based on their scenes made it easier for me to look for a certain shot if it were missing.
Problems : I found it difficult to navigate through the files since they were unnamed and shot through different phones so their file name format would differ and not be in order.
Solution : Since there were a lot of clips to go through, I combed through the footages and download a selection of the best footages as to not overwhelm myself with an endless amount of videos. Although this took time initially, I think it reduced my overal time wasted if I had downloaded the entirety of our film footage files